You get the idea, but they may not. As you know, we do not restrict incoming calls… NotificationTechnology keeps changing and so should a good company cell phone policy at work. Employees are permitted to call ⦠Use Your Cell Phone for Important Calls Only, Find a Private Place to Make Cell Phone Calls, Don't Bring Your Cell Phone Into the Restroom. She is a former writer for The Balance Careers. Workplace policies should be expressed, preferably in writing, as clearly and unambiguously as possible. You lessen your liability, but do not remove it. In these circumstances personal use of Councilâs mobile phone ⦠Well the cell phone/smart phone ⦠Reiterationif you only communicate company policy once, not giving it time, energy and resources, you are communicating that the policy is not that important to you. Make sure no one can overhear your conversation, especially if you are discussing personal things. On the one hand, employers do not pay employees to be talking to family and friends, or to be posting, tweeting, surfing the net or playing Candy Crush (we know you do it). Do not use a cell phone while driving on the job. â Vietnhi Phuvan Sep 11 '14 at 21:06 We have some draconian security policies ⦠Dawn Rosenberg McKay is a certified Career Development Facilitator. Your Company Cell Phone policy needs to cover the driving of vehicles during work hours. Avoid having your cell phone with you during work meetings. The use of a cell phone… Recently we have encountered some problems with certain employees receiving an inordinate number of personal telephone calls. On the other hand, a cell phone policy at work should not be so restrictive as to ban ALL uses of a personal cell phone. Sporadic or random enforcement will inadvertently encourage the breaking of the policy. Texting has replaced speaking on a phone for many younger people. We want to allow occasional callsâfor kid ⦠Strive ⦠Here are some easy ways to get the message out. Staff members issued with company mobile phones may be allowed to make a reasonable number of personal calls and send texts, particularly if there is no extra cost involved because of the call ⦠Instances of serious risk will require usage restrictions While writing your policy, … Example 1: Telephone policy announce letter. Provide them an assigned area where they can make calls, surf the net, and do personal emails where they wonât disrupt those who are not on a break. General, non-urgent personal mobile phone usage is distracting and is not permitted during paid working time. HSBC, the daughterâs employer, âauthorized its employees to use company telephones for personal calls, expressly advising them in writing that their âpersonal calls ⦠ApplicationMake sure your policies are equally applied to all employees regarding of the seniority or position. You will know when someone is calling or texting and can discretely take the call or answer a text privately. We will highlight TEN simple pointers for creating your policy. However, personal cell phone calls should also be kept to a minimum. Employees are permitted to call … No one wants to be this boss: Creating a compelling vision is great but if no one hears about it then⦠does it matter? Your policy can state that during normal working hours, personal calls and texts must be limited and will not interfere with carrying out normal duties. Option C: Leave personal phone at home while at work, forward its incoming calls to work phone⦠OSHA in their statements on distracted driving include the following rules:Â¥ Turn cell phones off or set them on âsilentâ or âvibrateâ before starting the car.Â¥ Pull over to a safe place if a call must be made or received while on the road.Â¥ Modify the voice mail greeting to indicate that the employee is unavailable to answer calls or return messages while driving.Â¥ Inform clients, associates and business partners of this policy as an explanation of why calls may not be returned immediately. 7. I have read and agreed to the Company Cell Phone Policy â, Name______________________________ Date ____________________. Hundreds of calls followed this pattern. Opens the door for discrepancy between the employer and employees definition of "some reasonable percentage" Option 4: Establish a policy for employees to prove their work cell phone … This policy is for ALL employees, regardless of tenure or position. We will not be liable for the loss of personal cell phones brought into the workplace. Also we promise to keep it interesting so you donât fall asleep and helpful so you can actually create a policy immediately (We will actually provide you with a company issued Cell Phone Policy template / example at Work for your use). Disturb colleagues by speaking on their phones. This policy is to help employees understand the appropriate times and uses for cell phones while seeking to minimize the distractions, inefficiencies, accidents and time loss the cell phones can create when used improperly. But changes cannot occur in a void. 6. If family members often have to get in touch during the workday, set your phone on vibrate and put it in your pocket. In this day and age, texting is inevitable in our society. How much a personal cell phone is permitted to be accessed will often depend on the business, the employeesâ position and the tools provided by the employer. The objective of this policy is to ensure that personal mobile phone usage is kept to a minimum. In the age of the mobile phone we understand how important it is to have our mobile device. Keep in mind that if the U.S. Occupational Safety and Health Administration (OSHA) receives a credible complaint that an employer requires texting while driving or organizes work so that texting is a practical necessity, it will investigate and issue citations and penalties where necessary to end this practice. Although making personal calls during a break is fine, find a private place to do it. Option B: Get rid of my personal phone, port that number to my work phone, and just use that for everything. For intra-company communication related to a work project or situation. make or receive personal telephone calls. Silence your ringer. We text all the time and at ⦠The use of personal cell phones during work time is not permitted, however, it can be used during designated breaks and meal times. Despite their benefits, personal cell phones may cause problems in the workplace. In order to achieve the goals of this policy, the following guidelines need to be adhere to by ALL employees: The following are appropriate times when a cell phone may be beneficial and may be used. Not that I want to make an argument out of it, but using cellphones frees up the office phone lines from being tied on personal calls. Cause accidents when they illegally use their phones inside company vehicles or near areas where using phones is prohibited. Why? Would save me â70 bucks a month! Your cell phone policy could also define: When itâs acceptable to use a cell phone during the work day, such as during breaks and lunchtime The frequency and length of calls permitted during ⦠If consequences are ever waived, it should be done for a reason that is understandable to all employees. If you do need to make or receive a call, ⦠To assist clients/customers with information. This tool allows the employer to pick the apps that can be downloaded onto the device. Instances of serious risk will require usage restrictions While writing your policy, ⦠Companies whose employees drive our roads as part of their work, will want to address the dangers of mobile phone use while driving. (Company Name)âs Company Cell Phone Policy has been created to provide guidelines for the use of personal and company-issued cell phones during work hours. Don't Look at Your Phone During Meetings Unless... Can I Use My Cell Phone During Basic Training? Employee has an incentive to use their personal cell phones for work-related use. Businesses large and small have become challenged with employees bringing their devices to work. The use of personal cell phones during work time is not permitted, however, it can be used during designated breaks and meal times. 8. People should also be considerate of the subject matter you choose to discuss in front of your co-workers. In todayâs world, there is a strong likelihood that most, if not all, of your employees bring their personal cell phones to work. This holds true whether your employees drive full-time or only occasionally to carry out their work, and whether they drive a company vehicle or their own. Our company expects employees t⦠4. Instead of answering calls immediately, set up your phone to have them all go to voicemail. Some activity trackers can be set to work with cell phones too. -Employees should make ⦠However, while you are sitting at a meeting, do not text, check your social media news feeds, post your status, or play games. Employees may need to check in on their children or may need to call regarding an important personal matter during business hours, with a lawyer or a doctor. For more information about keeping your drivers off their cell phone sign up for a free trial of our text free software below. Do not use a cell phone when you operate potentially dangerous equipment. If the school nurse is calling to say your child is ill, it is okay to deal with that as soon as possible. Apps can provide a world of ease on our smartphones however, productivity can take a huge dip when employees spend their time keeping up with the Kardashians, filling their brackets, or playing words with friends. To schedule and be reminded of appointments and meetings. Include Security Concerns, Accountability, And Permissible Use. So how do we actually do this? Employees can use personal cellular phones while at work ⦠The [company name] cell phone policy offers general guidelines for using personal and company cell phones during work hours. Likewise, it can undermine employee trust and morale if a person is photographed or video recorded without their consent. As Orientation material for new employees, Part of Performance Appraisals and Job Reviews, Postings in areas frequented by employees, such as break rooms, main hallways or bulletin boards. Termination of employment may occur if an employee downloads, obtains and/or shares offensive, lewd, harassing, and/or objectionable material. Alternatively, buy a smartwatch and have it alert you to incoming calls and messages. Workplaces often have confidential information that should not be randomly photographed by employees. I used to carry two phones, one work and one personal⦠Find a spot where othersâthose who are working or also on breakâwon't be disturbed. For example, if it is decided that warehouse workers need to place their phones in lockers, then not only do warehouse workers need to be notified but all employees to show your focus and care regarding your policies. Coordinationencourage employees to use their breaks and lunch times for making and receiving personal calls. Turn Off Your Ringer. Employees who use their cell phones excessively may: 1. Doing anything else will be a clear signal to your boss that your mind isn't completely on the business at hand. Pixilationas our phones have become far more than phones we need to adapt our company cell phone policy at work to cover all of the applications that a smartphone has, including the camera and videos. Furthermore, if an employee does violate a policy, then that employee and others should have the policy reiterated. Policy Detail Despite the benefits, personal mobile phones ⦠4. Spelling and grammar rules are just a click away. Put your policy in writing and share it during Orientation for new employees, and in some written form to all existing employees. While we specialize in keeping your drivers safe, we are also available to help craft an effective policy for non-driving employees as well. A mobile phone is provided predominantly for work purposes. If you have to make a personal phone call or receive one that you have to answer, the first rule of thumb is to step away from your desk or … The State of California has led the way in defining what employers are required to do when asking officers to bring their personal phones to work. TO: FROM: DATE: SUBJECT: Personal telephone calls. Employees whose jobs require them to work directly with the public may also be prohibited from having a phone where the public can see it. 10. Uneven enforcement will undermine your positive intentions. Texting while driving puts millions of Americans who drive on the job at risk every day. With that in mind, this rule should read "Don't Use Your Phone at Meetings Unless It is for Something Related to the Meeting" Use your apps as neededâfor example, to add things to your calendar or take notes. TransportationTexting while driving puts millions of Americans who drive on the job at risk every day. Our employee cell phone policy outlines our guidelines for using cell phones at work.. We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. Cell phone should NEVER be used while driving a vehicle, operating equipment or in any situation where their use could cause an accident. Take personal calls away from your desk. Employers should take the time to communicate their expectations regarding appropriate employee conduct to all employees. There are very few calls that can't wait. Ok we know this is not the sexiest subject, but if you hang with us we will offer some common-sense guidelines for constructing a Company Cell Phone Policy at Work that will keep your drivers safe. Avoid temptation by keeping your phone in a desk drawer and checking it only occasionally to make sure you haven't missed any critical calls. Inform anyone who is likely to call about every little thing, that you won't be able to answer the phone. 2. Policy and Procedure: Cellular phones shall be turned off completely or set to the silent mode during any [Company Name] meetings, conferences or any other locations in which incoming cellular calls might disturb normal workflow. These employees ⦠Personal Phone Calls at Work Policy (âPolicyâ) sets out the circumstances under which workplace participants may make and receive personal phone calls at work, and the limits of acceptable usage. At our company, cell phones should not be permitted to distract our team members from doing their work and helping our clients. Implementationsome companies and their HR departments may need assistance in crafting their Company Cell Phone Policy. Here are TEN pointers to help you with your Company Cell Phone Policy at Work. Avoid using your work phone for accomplishing personal tasks. Constantly letting employees send a quick text here and there will send out the wrong message and they will think that, despite the policy⦠Do not âsurfâ the web or play games while you are on-the-clock. personal calls during breaks and meal periods and to ensure that friends and family members are aware of this policy. Security is important, so itâs vital ⦠Finally, application use should be considered. An employee may have their cell phone privileges suspended if they do not adhere to the Company Cell Phone Policy. The policy suggestions below can offer some insightful tips. How can employees comply with your policies, rules, goals and wishes if they do not know what they are? This Policy sets out the circumstances under which employees may make and receive personal phone calls at work… Assuming your employer doesn't have a rule forbidding cell phone use at work, here are some rules to follow: Excessive cell phone use at work can interfere with productivity. Use of personal cell phones, mobile phones, smartphones or personal digital assistants is prohibited during standard working hours. Surfing the net⦠There are times when it is helpful to have an encyclopedia at your fingertips. Further, the policy can include what ⦠A policy should cover when and if photos or videos can ever be taken at work. Yes, you can make calls at any time without raising your bossâs phone bills. The company utilizes an effective Employee Cell Phone Policy. Personal calls and … This holds true whether your employees drive full-time or only occasionally to carry out their work, and whether they drive a company vehicle or their own. In trying to make sure drivers in your company do not use their phones when they drive, tech solutions like FleetMode can help assist employees to keep the companyâs policies. Safety may dictate a more absolute ban for those in dangerous positions. As you know, we do not restrict incoming calls⦠As an employer, itâs your legal responsibility under federal (and some state) safety and health laws to safeguard drivers at work. Having rules is great, but you also need to make sure that you enforce them. 1.1 Enter Company Name appreciates that there are circumstances in which employees need to make and receive personal phone calls during working hours. It is important to note that this system is not ideal when someone is counting on you to respond to emergencies immediately, for example, if you are their primary caregiver. Mobile phones brought to work must be kept on silent or vibrate mode in the office or while in customers' home. However, if your BFF wants to talk about weekend plans, do it from home. If family members often have to get in touch during the ⦠Communicationclearly state what you are expecting of your employees and their behavior. Additionally, we will deal with those employees who drive company vehicles, or even personal cars while on the job. Employees are not authorized to use personal cell phones in place of company provided phones and radios. This Policy sets out the circumstances under ⦠If your company needs to adapt, change, modify or amend your cell phone policy at work, those changes need to be clearly and consistently communicated to all employees, even those who might not appear to be affected by the change. Smartphone use has become ubiquitous in this past decade, but unfortunately many companies do not have a good cell phone policy at work. 1. There are technological applications that a company can implement to help make the policies easier to adhere to. Personal calls and ⦠The volume of their speaking should be appropriate for the environment. We hope these tips will help you in constructing your own mobile device policy. Excessive use of a cell phone for personal reasons while at work is not allowed. You can check out OSHAâs distracted driving web page for additional safety tips for reducing work-related driving distractions. Some employees will also want to know why certain policies are what they are. Is It Legal for My Employer to Tap My Phone? While these standards don't apply in every state or country, employers should be aware of the standards currently being enforced in California, because history tells us that most U.S. states that favor the employee will be following suit. The purpose of this policy is to help us all get the most out ⦠3. Weâre updating our employee handbook and we would like to include a policy limiting employeesâ use of the phones for personal business. Don't bury your nose in your phone. As a side note; when you try and share your vision, it may be helpful to bring other employees in the discussion for buy-in. make or receive personal telephone calls. The recent firing of a Google employee demonstrates how you relinquish your privacyâand private data, including personal photosâwhen you put work accounts on your personal device. At no time during work hours, should cell phones be used for surfing the internet or for gaming. Enforce the policy about mobile phones at work. So, there are legitimate reasons to use the world wide web on a personal smart phone during work hours. This policy about cellular phone usage applies to any device that makes or receives phone calls, leaves messages, sends text messages, … Mobile phones brought to work must be kept on silent or vibrate mode in the office or while in customers' home. Who doesn't love the convenience of a cell phone? 9. Personal Cell Phones. Check your messages regularly and respond to them based on their urgency. 3. Memorandum. Here we will speak of the policies needed to minimize company liability for employees who become distracted drivers. 5. Well, if you must askâit is rude to both the person on the other end of the phone and anyone using the bathroom. Hands-Free options â Please note that talking on a phone through hands-free options like Bluetooth, or having texts and emails read over the carâs speakers are âsaferâ than holding a phone or trying to read a text or email. Even if your employer doesn't ban their use, it's a good idea to limit yourself. Years ago, the issue for companies was how to control use of company phone systems and company time on personal phone calls. (Not the best method if you want verification that each employee saw and understood the policy), Knowing how to share the vision is important but how do you actually create the framework? Considerationencourage employees to use common sense when receiving or making phone calls. The policy you create for appropriate cell phone use should be put in writing. While at work employees must exercise the same discretion in using personal cell phones as for the use of Company phones. Violationsin order for there to enforcement of company policies, there needs to be consequences for violating company policy. Put it in writing. If cell phone use is diminishing productivity, an employer may consider a mobile device management platform for company issued phones. Should you chitchat with your friend, mom, or significant other while at work? As for the person with whom you are speaking, they don't need to feel like they are in the bathroom with you.Â. While that accessibility may be a great way to stay in touch with your loved ones during the day, fixating on your phone will distract you from doing your job, and it may annoy your boss or coworkers. Recently we have encountered some problems with certain employees receiving an inordinate number of personal telephone calls. Generally, cell phones should not be used when they pose a security or safety risk. 3. Commencement of Policy 2.1 This Policy will commence on and from XX/XX/XXXX. That is what we did. Hopefully, articles such as this can help. They may be a great asset if used correctly (for productivity apps, calendars, business calls … Policy Detail Despite the benefits, personal mobile phones … Use these tips to start your foundation. Cell phone should not distract the user or others from their work and responsibilities. However, one text can quickly turn into 20 becoming a digital conversation that is actually longer and more disruptive than a phone call would have been. If there is a policy in place against personal calls, however, the employer can listen to enough of the call to determine that it is personal, and the employee may still face disciplinary action for the personal call even if the employer didn't listen to the entire call. 8. 50 Mistakes You Don't Want to Make in a Job Interview. For storing and accessing contacts that are beneficial to the company. A Company may need to include in its policies the appropriate time and use of texts. 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